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| Ontario Works | Effective Date: March 1, 2016 |
| Topic: Income and Exemptions | Replaces: July 1, 20090 |
| Subject: Child Care Informal | Policy No. H.5.7. |
Authority OW Act: Sec. 7(1), 7(2), 7(3), 16(1) & OW Dir: 5.4
The intent of the Directive on child care is to maximize employment and training opportunities by allowing child care expenses as a deduction from the net earnings and net training income of participants.
Temporary Care Assistance applicants (foster parents) are not eligible for the deduction of child care expenses unless the applicant is eligible for financial assistance in his/her own right.
If child care is required before a participant begins a job/training program, “up-front” child care money may be issued to the participant, if no other alternative exists.
There are two types of child care that are considered under this policy. Licensed child care is care which is provided by a Child Care Centre, or Home Child Care, and which is licensed by the Ministry of Education. Unlicensed child care is informal babysitting which is provided in the child's own home or the home of the babysitter.
Funding under the DNA for informal child care may only be accessed by Ontario Works participants when a licensed child care arrangement is not available based on the following provisions:
| Licensed (L) | Unlicensed (U) | |
|---|---|---|
| Infant/Toddler (0-5 Years) | Actual Costs | $600/mth |
| School Age (6-12Years) | Actual Costs | $600/mth |
The allowable child care deduction for informal child care is the actual amount paid by the recipient for each dependant child under the age of 18 up to a maximum amount of $600 per month per child.
Unlicensed or informal child care cannot be deducted from a participant’s budget if it is provided by any of the following:
They must verify the cost to the participant of the unlicensed child care on a monthly basis. The participant must submit on a monthly basis attached to their pay stubs and income statements.
They must also verify that none of the costs of child care are otherwise reimbursed by another agency or organization. In such cases the child care is not an allowed deduction. Likewise, if a portion of the child care is subject to reimbursement, only the portion not subject to reimbursement is an allowed deduction. (i.e. Ontario Child Care Supplement to Working Families, OCCSWF)
In a two parent family where only one spouse is working or in a training program, child care costs will be allowed only where there is sufficient evidence that the remaining spouse is unable to provide the child care due to disability or employment interviews.
As a rule, the child care deduction will be the very last deduction made to a participant’s net income before arriving at the chargeable income.
Where the participant only qualifies for partial childcare costs, it is recommended that the individual be referred to the Child Care Subsidy for top-up.
In cases where informal child care arrangements are approved, case managers will be required to document the rationale. Case managers will provide resources on the differences between licensed and informal child care.
In situations where a participant or spouse begins or changes employment or employment assistance activities and an advance child care payment is reasonably necessary to permit the employment or employment assistance activity to begin or change, Case Managers may issue an advance child care payment.
Case Managers must obtain verification from the participant of employment or employment assistance activity as well as the amount of the child care expense, prior to the issuance of the advance payment.
In the first month of employment or activity, and as approved by the supervisor, the advance payment for child care costs may be paid and child care expenses may also be allowed as a deduction in the same month for a period of one month. If the entire amount is not used, the remainder can be used in the same twelve-month period, if the participant requires advanced or upfront care due to a second change in employment, etc.
Any other person who does not qualify for Ontario Works, but requires child care subsidy, should be referred to the Manitoulin-Sudbury District Services Board Child Care Intake.
Issued under Employment Related Expenses (ERE) or Community Placement Expenses (CPE)
On occasion, short term Child Care is required due to an emergency situation (e.g. unscheduled activity such as a job interview, workshop, etc).
Short term child care is defined as: From a few hours to a maximum of three days.
In a two parent family where only one of the parents is a participant, short term child care funds will not be available.
In a two parent family where both parents participate in one or more of the OW components, short term child care funds will be available if the parents are unable to care for the child(ren) due to involvement in the OW program.
Details regarding why the child care is needed, the length of time the child care is required, the amount of money required and who is providing the care must be obtained by the Case Manager. The Case Manager will be required to document rationale for short term child care.
The parent(s) will be responsible for securing an appropriate child care provider. Once short term funds have been approved, they will be made out in the name of the parent. It is the responsibility of the parent to pay the provider of the short term child care.
Short term funds will not be issued if the child care provider is:
The short term child care provider must be at least 18 years of age.
The Parent will be required to submit the OW child care receipt form which includes all the information that the Case Manager needs to pay the cost of the child care.
OW Financial Assistance is not to be placed on hold if the OW child care receipt form is not submitted on time. However, further requests for short term child care funds will be issued on a reimbursement basis only.
Short term child care funds are not considered as income and are not to be deducted from the individual’s assistance.
| Number of Children | ||||
|---|---|---|---|---|
| 1 | 2 | 3 or more | ||
|
Hourly Maximum (up to 2 hours) |
$5.00 | $7.00 | $9.00 | |
|
Half Day Maximum (2-6 hours) |
0-5 years 6-12 years |
$15.00 $15.00 |
$21.00 | $27.00 |
|
Full Day Maximum (6 hours or more) |
0-5 years 6-12 years |
$30.00 $30.00 |
$42.00 |
$54.00 |
The actual amount payable to a parent is the actual amount up to the maximums in the above table. Under no circumstances shall the total monthly amount issued exceed the guidelines of $600 per child per month.