Manitoulin-Sudbury District Services Board
BOARD MEETING
Minutes
October 19, 2023
Present: Kevin Burke, Bruce Killah, John Deforge, Roger Landry, Rob Campbell, Al MacNevin, David Santi, Denise Portelance-Godin, Ken Duplessis, Vern Gorham, Jim Cahill, Angela Kelly, Ryan Bignucolo, Steven Olsen
Regrets:
Staff: Donna Stewart, Lori Clark, Connie Morphet, Paul Myre, Lora Wahamaa, Melody Ouellette, Amy Winnington-Ingram, Joshua Parkinson, Bryan Welsh, Natalie Schryer
Media: Michael Erskine
1.0 Call to Order
2.0 Land Acknowledgement
We begin this meeting by acknowledging that we are all on land that has been inhabited by Anishnawbek Nations for 10’s of thousands of years.
We’d like to acknowledge that we are here in the Robinson-Huron Treaty territory and the land on which we gather is the traditional territory of the (Ah-tik-a-mek-sheng Ah-nish-na-bek) Atikameksheng Anishnawbek and we would like to give thanks for sharing this land in order for is to continue in our work.
Today, this meeting place is still the home to many Anishnabek nations from across Turtle Island and we are grateful to have the opportunity to unite, live, work and play on this land.
3.0 Business Arising from Closed Session
Kevin Burke, Chair of the Property Committee, brought the following resolutions out of in camera to the Board for consideration.
3.1 Espanola Supportive Housing Update
Resolution 23-79
Moved by: Kevin Bruke
Seconded by: John Deforge
WHEREAS the Manitoulin-Sudbury DSB has discussed the order of magnitude costing provided by the Bélanger Salach Architecture and Housing Services Corporation staff in camera; and
WHEREAS the Manitoulin-Sudbury DSB has considered the scope of the project provided by the CAO in conjunction with Bélanger Salach Architecture and Housing Services Corporation staff.
WHEREAS the Town of Espanola has successfully re-zoned the Queensway property to build multi-residential units;
THEREFORE BE IT RESOLVED that the Manitoulin-Sudbury DSB directs the CAO to continue moving forward with the tender, design costs and contractor prequalification portion of the work required for the new Supportive Community Housing Build in the Town of Espanola; and
FURTHER BE IT RESOLVED THAT that the CAO utilize the required funds from the Homeless Prevention Program to move forward with the tender portion of the work; and
FURTHER BE IT RESOLVED THAT that the CAO return to the Board for a decision once tenders are reviewed and analysed
Carried
3.2 Wiikwemkoong Paramedic Service Bay Addition
Resolution 23-80
Moved by: Kevin Burke
Seconded by: Vern Gorham
WHEREAS the Manitoulin-Sudbury DSB Property Committee has reviewed the Wiikwemkoong Paramedic Service Bay Addition – Issue Report; and
WHEREAS the Manitoulin-Sudbury DSB has received 100% provincial one-time funding from the Ministry of Health for an addition to the Wiikwemkoong Paramedic Service base; and
WHEREAS the DSB has discovered that the new addition will cost approximately $673,307.
THEREFORE BE IT RESOLVED that the DSB Board approve the work to go out to tender immediately to ensure that the Ministry funds are utilized prior to end of fiscal year; and
THEREFORE BE IT RESOLVED that the DSB Board approve up to $100,000 be withdrawn out of DSB working reserve for the purposes of the paramedic services base cost overage if applicable with the understanding that the Ministry of Health will pay us back at 100% or that this be recovered over a 5 year period at a 3% interest rate.
Carried
4.0 Adoption of Agenda
Resolution 23-81
Moved by: Angela Kelly
Seconded by: Roger Landry
BE IT RESOLVED THAT the Agenda be adopted.
Carried
5.0 Declarations of Conflict of Interest
There were no declarations of a conflict of interest.
6.0 Adoption of Minutes
Resolution 23-82
Moved by: Ryan Bignucolo
Seconded by: Rob Campbell
BE IT RESOLVED THAT the minutes of the September 21, 2023 Board meetings be approved as presented.
Carried
7.0 Committee Meeting
7.1 Human Resource Committee
Vern Gorham, Chair of the Human Resources Committee, provided the Board with an update on items discussed at the meeting.
Vern Gorham asked Natalie Schryer to walk the Board through the General Administration Policy B.2.01 By-Law Revisions, these revisions are being presented to the Board for their review and a resolution will be proposed at the next Board meeting allowing the Board to review the revisions for 21 days.
Vern Gorham asked Bryan Welsh, HR Consultant, to walk the board through the three policies updates.
Vern Gorham, Chair of the Human Resources Committee, presented the following resolution for the Board’s consideration
Resolution 23-83
Moved by: Vern Gorham
Seconded by: David Santi
WHEREAS the Human Resources Committee has reviewed Human Resources Policies C.3.02 Vacation and Vacation Pay, C.3.03 Holidays, C.3.08 Bereavement Leave, and C.3.09 Emergency Leave and is recommending approval to the Board.
THEREFORE BE IT RESOLVED THAT the Manitoulin-Sudbury DSB accepts the Human Resources Committees recommendation and approves the review of the C.3.02 Vacation and Vacation Pay, C.3.03 Holidays, C.3.08 Bereavement Leave, and C.3.09 Emergency Leave within the Human Resources Manual.
Carried
7.2 Finance Committee
Al MacNevin, Chair of the Finance Committee, provided the Board with an update on items discussed at the meeting.
Al MacNevin asked Connie Morphet, Director of Finance and Administration to walk the Board through the budget and supporting documents.
The following resolutions were presented to the Board for consideration.
Resolution 23-84
Moved by: Al MacNevin
Seconded by: Jim Cahill
WHEREAS the Finance Committee met on October 4, 2023 to review the Finance Committee Terms of Reference, Annual Budget Guidelines, 2024 Allocation of Program Support, 2023 Annual Report on Reserves, Community Housing Stock – Issue Report, and 2024 Budget estimates; and
WHEREAS the Finance Committee is recommending to the Board the approval of the 2024 Allocation of Program Support, the Community Housing Stock – Issue Report, and 2024 Budget estimates.
THEREFORE BE IT RESOLVED THAT the Manitoulin-Sudbury DSB accepts the Finance Committee’s recommendation and approves the 2024 Allocation of Program Support, and the Community Housing Stock – Issue Report; and
FURTHER BE IT RESOLVED THAT the Manitoulin-Sudbury DSB accepts the recommendation of the Finance Committee and approves the 2024 Operating Budget in the amount of $48,674,854 gross and municipal share in the amount of $11,625,068 which represents an increase of $436,208 or 3.90% in the municipal share.
Carried
Resolution 23-85
Moved by: Kevin Burke
Seconded by: Ken Duplessis
WHEREAS the Manitoulin-Sudbury DSB Property Committee has reviewed the Draper Street - Issue Report; and
WHEREAS the Manitoulin-Sudbury DSB has satisfied the conditions in the agreement of purchase and sale of 33 and 35 Draper Street E, Little Current; and
WHEREAS the Board intends to partially fund the purchase of 33 and 35 Draper Street E, Little Current with a loan registered against the properties.
THEREFORE BE IT RESOLVED THAT the Manitoulin-Sudbury DSB approves the purchase of 33 and 35 Draper Street E, Little Current and;
FURTHER BE IT RESOLVED THAT that the CAO be authorized to remove part of the required funds from the DSB Building Capital Fund Reserve to move forward with the acquisition of this property;
FURTHER BE IT RESOLVED THAT Manitoulin-Sudbury District Services Board be and is hereby authorized to enter into an International Swaps and Derivatives Association Master Agreement with The Toronto-Dominion Bank dated October 13, 2023. The Corporation is hereby authorized and directed to perform all obligations of the Corporation set forth in the Agreement and;
FURTHER BE IT RESOLVED THAT the CAO be and is hereby authorized for and on behalf of the Corporation to execute and deliver, under seal or otherwise, any documents as in their discretion may consider necessary, desirable, or useful for the purpose of giving effect to this resolution and;
FURTHER BE IT RESOLVED THAT any actions taken by such officers prior to the date of the foregoing resolutions adopted hereby that are within the authority confirmed thereby are hereby ratified, confirmed and approved and;
FURTHER BE IT RESOLVED THAT a certified to be a true and correct copy of a resolution consented to in writing by all the directors of Manitoulin-Sudbury District Services Board which resolution remains in full force and effect, unamended, this 19th day of October 2023.
Carried
8.0 New Business
8.1 Ministry of Municipal Affairs and Housing
REVISED - 2023-2025 COCHI-OPHI Investment Plan Issue Report
Lori Clark, Director of Integrated Human Services, presented the REVISED 2023-2025 - OPHI Investment Plan Issue Report. In June 2023, the board approved an issue report outlining the investment plan for 2023-2024, the revision to the issue report is to include year two planning for the COCHI-OPHI allocations. The investment plan proposes to use the COCHI funding of $412,800 less administration in 2024-25 for new windows and doors for Community Housing in Mindemoya, sanitary drains at 70 Barber in Espanola, and exterior ramps at 60 Barber in Espanola. The investment plan proposes to use the OPHI capital funding of $192,200 in 2024-2025 less administration for window replacements at 66 Robinson Street in Little Current.
Resolution 23-86
Moved by: Denise Portelance-Godin
Seconded by: David Santi
WHEREAS the Board has reviewed the 2023-2024 and 2024-2025 COCHI-OPHI Investment Plan Issue Report.
THEREFORE BE IT RESOLVED that the Board accept the recommendation and approves the 2023-2024 and 2024-2025 COCHI-OPHI Investment Plan Issue Report and direct staff to action the recommendations in the report.
Carried
8.2 Ministry of Education
2024 Canada-Wide Early Learning and Child Care Funding Approach
Lori Clark, Director of Integrated Human Services, updated the Board on a memo received on September 27, 2023, regarding the 2024 CWELCC Funding Approach. The existing funding approach will remain in place for the first 8 months of 2024, to ensure stability in the section.
8.3 Ministry of Health
8.3.1 Response Time Standards 2024 Submission Issue Report
8.3.2 Response Time Standards 2024 Submission to Ministry
Paul Myre, Chief of Paramedic Services, walked the board through the legal requirements to establish a performance plan for the following year regarding the Response Time Standards. The legislation further mandates that Paramedic Services not only establish a plan but also must ensure that the plan is continuously maintained, enforced, and evaluated. Paramedic Services will be submitting the exact same response time targets as 2023 to assess if the countermeasures continue to address gaps all while continuing to explore other means to stabilize and improve our response capabilities.
Resolution 23-87
Moved by: Rob Campbell
Seconded by: Roger Landry
WHEREAS the Manitoulin-Sudbury DSB Board has reviewed the Response Time Standard 2024 Submission – Issue Report and is recommending approval of the report.
THEREFORE BE IT RESOLVED THAT the Manitoulin-Sudbury DSB accepts and approves the Response Time Standard 2024 Submission – Issue Report and directs staff to action the recommendations contained within the report.
Carried
9.0 Other Business
9.1 2022-2033 Canadian Mental Health Association – Year End Report
Lori Clark, Director of Integrated Human Services, recapped for the Board the Canadian
Mental Health Association Year End Report. This report discusses the partnership with CMHA for LaCloche and Manitoulin districts, covering April 2022 to March 2023. Key highlights include the resumption of in-person services, food insecurity concerns, successful collaborative efforts for senior support, case management support in various areas, and various community gatherings. The report outlines positive outcomes and mentions plans for expansion into Sudbury East, despite recruitment challenges. The staff recommends that the board accept the report as presented.
Resolution 23-88
Moved by: Angela Kelly
Seconded by: Ken Duplessis
BE IT RESOLVED THAT the Manitoulin- Sudbury DSB approve the 2022-2023 Canadian Mental Health Association Year End Report as presented.
Carried
10.0 Next Meeting – November 16, 2023
11.0 Adjournment
Resolution 23-89
Moved by: Ryan Bignucolo
Seconded by: Kevin Burke
BE IT RESOLVED THAT we do now adjourn at 11:35 am until the next regular meeting to be held on November 16, 2023.
Carried
Original signed by Chair
Original signed by CAO (Secretary-Treasurer
of the Corporation)
