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Community Housing | Effective Date: December 1, 2020 |
Topic: Tenant Policies | Replaces: |
Subject: Lease Signing | Policy No. I.3.1. |
All tenants residing within a DSB owned rental unit shall sign a lease for all new tenancies.
Leases shall be renewed with in-site tenants every three years or if there is a substantial change to the Legislation, or same to household.
Upon meeting with a prospective tenant, DSB staff must take the time to fully explain the importance of the lease as a legally binding document.
This explanation should include:
Return one copy of the lease to the tenant.
ALL new tenancies must be given a copy of the Information for New Tenants sheet as provided by the Landlord and Tenant Board – this is mandatory.
Form is found at
http://www.sjto.gov.on.ca/documents/ltb/Brochures/Information%20for%20New%20Tenants.html
Collect rent for the first month and/or the pro-rated period. Remind Tenant to retrieve keys from Custodian – see attached.
Reference: Rent Collection
Other forms may also be completed with the tenant at this time:
All keys will be given to new tenants by the Building Custodians. It is the responsibility of the IPA (Espanola) to arrange for key pick up between the tenant and the Custodian, and relay this information to all parties, including date, time, name of tenant – for key pick up, tenancy start date, and any special instructions. This information can be discussed/determined when the lease signing appointment is relayed to the client.
Tenants must show ID to the Custodian if they are not known to them in order to receive their keys. If a tenant requests an additional set of keys, they will still be provided with the possession of key form at lease signing which they can fill out and submit to the Main Office to receive such additional keys.
Listed below are the names of the Custodians, the area they are responsible for, and their hours of work:
Location | Pick up Location | Custodian | Work Hours |
---|---|---|---|
Espanola (all sites) | 70 Barder St. | Trish Mandigo | M-F 8-12 & 1-4 |
Webbwood | 10 O'Neil St. | Paul Bourcier | MF 1-4 |
Massey | 410 Bell St. | Paul Bouricer | M-F 8-12 |
Chapleau | Josh Berube | M-F 8-12 | |
St.Charles | 25 John St. | Terri O'Hare | M-F 8-12 |
Warren | 17 Stanhope St. | Doug Henshaw | M-F 8-12 |
Noelville | 40 St. Christopher St. | Michel Lagrandeur | M-F 8-12 |
Little Current | 66 Robinson St. | Catherine Chevalier | M-F 8-12 |
Manitowaning | 76 Wellington St. | Pim Johnson |
M-T 8:30 - 11:30 TH-FR 8:30 - 11:30 |
Mindemoya | 29 Nixon St. | Sam Arthurs | M-F 8-12 |
Gore Bay | 3 Water St. | Allen Walker | M-F 8:30 - 12 |
Due to vacation/staffing issues from time to time there may be modifications to the contact person for a particular area.
All contact to the Custodians is to be done by the IPA in Espanola coordinating the move unless otherwise relayed to achieve consistent results with the process.